BYLAWS, CONSTITUTION + AMENDMENTS
EAST BRISTOL RIFLE & PISTOL CLUB
Affiliated to the N.S.R.A No. 00057
ADOPTED on 25th September 1980
Amended 13th October 2016
Note: The words in underlined bold are requirements under Home Office criteria for approval of clubs.
Byelaws of the East Bristol Rifle & Pistol Club adopted on the 13th day of October b 2016.
1.1.1 Words denoting the masculine gender are taken to include the feminine gender.
1.1.2 “The Club” means the East Bristol Rifle & Pistol Club.
1.1.3 Unless stated otherwise, “member” means a current full member (i.e. an annual, junior, student or associate whose subscription is paid up to date, or an honorary life member).
1.1.4 “Ranges” means the range facilities owned, leased or occupied by the Club at Conham River Park, Conham, Hanham, Bristol, and includes both the land and buildings.
1.1.5 The Club’s “premises” means the place where the Club carries out its activities.
1.2 The byelaws of the Club shall have the same force and effect as though they were part of the constitution.
1.3 All classes of member shall be provided with a copy of the constitution and byelaws and any amendments pertaining thereto. In accepting membership of the Club members confirm acceptance of the constitution and byelaws and will be bound by them.
1.4 The Club shall seek the approval of the appropriate Home Office Department as provided for by the relevant firearms legislation for the relevant categories of firearm which are used by members for the Club’s activities and shall comply with the criteria laid down from time to time by that Department for the granting of such approval.
1.5 The Club may affiliate to anybody where, in the opinion of the Management Committee, such affiliation would be in the best interests of the Club.
1.6 Notwithstanding any provision hereof every member, visitor or guest shall be bound by any rules or regulations of any official governing body to which the Club is at any time affiliated, and by all relevant statutes or other instruments of law which may be in force.
1.7 The Club and the members of the Management Committee shall not be liable in respect of any loss or damage arising as a result of any breach or non-observance thereof by any member, visitor or guest.
2.1 Membership of the Club shall be open to anyone interested in rifle, pistol or airgun target shooting, on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation or membership, according to available facilities, is allowable on a non-discriminatory basis.
2.2 Every candidate for ordinary membership must be proposed by one ordinary member of the Club and seconded by one person who has known them personally for more than 2 years and is not related to the candidate. The proposer and seconder must vouch for the candidate's fitness for ordinary membership. The name of every candidate proposed for ordinary membership together with the names of his/her proposer and seconder shall for a period of at least one clear calendar
month before such a candidate is elected, be posted in the Club in the manner prescribed in Constitution clause 16.2.
2.3 Election to membership shall be either by the Club in General Meeting or by the Management Committee of the Club. No reasons shall be given to any candidate in the event of his/her rejection.
2.4 Membership subscriptions are due on 1st September annually.
2.5 Annual subscriptions for all classes of members (except honorary life members) and joining fees shall be fixed by the management committee at the committee meeting before the annual general meeting.
2.6 The annual subscription for an ordinary member shall be such a sum not exceeding £150.00 as the Management Committee may from time to time determine and for a Junior and or Student Member a sum similarly determined not exceeding 30% of the ordinary member annual subscription. At the discretion of the Management Committee an Ordinary or Junior Member may be allowed to pay a reduced subscription for any period less than a year.
2.7 Annual subscriptions shall be payable on election as provided in Rule 2.15 and thereafter without demand on the 1st September in every year. The Management Committee may terminate the membership of any member whose annual subscription remains unpaid on a date as the Management Committee may from time to time determine
2.8 The Club committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. Appeal against refusal or removal may be made to the members through the committee. The Club committee may also refuse membership, or remove it, for non-compliance or contravention of the firearms laws or Home Office criteria.
2.9 The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
2.10 The classes of membership within the Club are:
2.10.1 Probationary member
2.10.2 Annual member
2.10.3 Junior member
2.10.4 Student member
2.10.5 Honorary life member
2.10.6 Associate member
2.10.7 Parent or Guardian Member
2.11 Annual, junior members over the age of 18, student and honorary life members are full members of the Club and are entitled to vote at annual and extraordinary general meetings. Probationary, associate members and juniors under the age of 18 are not entitled to vote.
2.12 All applications or recommendations for any class of membership of the Club must be made to the Secretary or Membership Secretary, who shall be responsible for taking the steps necessary to process them.
2.13 Upon receipt of an application for election to any class of membership the Secretary or Membership Secretary shall circulate the application to the members of the Management Committee for their approval. For all prospective member the Police Liaison Officer shall inform the police of receipt of the application and of the outcome of the application.
2.14 Election to membership shall be either by the Club in General Meeting or by the Management Committee of the Club on a vote on any application for full membership a two-thirds majority
of those present and eligible to vote shall constitute acceptance. No reason shall be given to any candidate in the event of their rejection.
2.15 Upon acceptance of their application to full membership the applicant is liable to pay the balance of the annual subscription appropriate to the class of membership to which they have been elected plus the joining fee.
2.16 Upon payment of the relevant subscription the Secretary or Membership Secretary shall issue a membership card and enter the applicant’s name in the Register of Members of the Club. The period of membership shall begin from the date of such entry in the Register.
2.17 Any member of any class who fails to pay any relevant subscription by 31st October will automatically cease to be a member of the Club with effect from that date unless arrangements with the Treasurer are made before 1st September.
2.18 The Management Committee has an absolute discretion to allow a person whose membership has lapsed as a result of non-payment of subscription to be reinstated upon payment of the relevant subscription and of any other sums which may be due and owing to the Club by the person concerned. The Management Committee may require a person whose membership has lapsed to re-apply for membership.
2.19 Any member whose membership is terminated voluntarily shall not be entitled to any refund of membership subscription or other charges (except the key deposit) which may have been paid, and will remain liable for any subscription, fees or charges which may at the date of termination be due and owing to the Club.
2.20 Any member shall immediately notify the Secretary or Membership Secretary if their authority or suitability to own, use or be in possession of any firearm or ammunition is or may be affected by any event or change in their circumstances.
2.21 A current membership card must be carried by every member when on the Club's premises, Probationary members shall have their training cards with them when on the Club’s premises. At the discretion of a Committee member, failure to comply may result in admission being refused.
2.22 Probationary Membership.
2.22.1 A probationary member is a person whose application for probationary membership of the Club has been accepted by the Management Committee.
2.22.2 An applicant for probationary membership shall complete a membership application form.
2.22.3 The applicant shall be sponsored by an existing current full member of the Club who must sign the application form.
2.22.4 If the applicant is not personally known to the sponsor, the applicant must provide the names and addresses of one referee who has known him for not less than two years.
2.22.5 The completed application form, and details of referee if necessary, must be handed to the Secretary or Membership Secretary.
2.22.6 If the applicant is not known to the sponsor, the Secretary or Membership Secretary shall take up the applicant’s reference before submitting the application to the Management Committee.
2.22.7 Once an application has been accepted by the Management Committee, and they have completed a course of instruction in accordance with Rule 5.9, a probationary member may shoot on the Club’s ranges under the supervision of a full member who holds a firearms certificate or who has the approval of the committee provided that they have paid the appropriate range fee and signs the probationary members register at each shooting visit. The
full member who is to supervise a probationary member is to be competent and experienced in the shooting discipline being supervised.
2.22.8 After serving not less than six months as a probationary member, during which they have shot on the Club’s ranges on not less than thirteen occasions, application may be made for full membership.
2.22.9 The Management Committee has an absolute discretion to extend the probationary period for any or all probationary members, and to impose such conditions as it deems fit on any or all probationary members.
2.23 Annual Membership
2.23.1 An annual member is a person who has been elected to annual membership by the Management Committee and who have paid their membership subscription for the current year
2.23.2 Any person who can prove that they are already a full member of another club, and any person who holds a current firearm certificate, may apply to the Management Committee to become a full member of the Club after only three months’ probationary period.
2.23.3 A person covered by clause 2.23.2 above, or a probationary member who has completed their probationary period shall apply in writing for election to annual membership.
2.23.4 All probationary applicants for annual membership must be sponsored by not less than two members of the Management Committee, who shall counter-sign the application as proposer and seconder.
2.23.5 Upon receipt of an application from a probationary member for full membership the Secretary or Membership Secretary shall obtain from the members who have supervised the applicant during their probationary period a report on their safety record and progress, to lay before the Management Committee with the application.
2.23.6 In considering an application by a probationary member the Management Committee shall have regard to whether, in the opinion of those supervising them, the applicant has completed the Club induction course across all disciplines, has a satisfactory safety record and has made adequate progress during their probationary period.
2.23.7 Upon election to annual membership a former probationary member shall be required to pay the balance of the annual membership subscription and the joining fee.
2.24 Junior Membership
2.24.1 A junior member is a person who has not attained the age of 18 years at the start of the Club’s current financial year, and who has been elected to annual membership by the Management Committee and has paid their membership subscription for the current year
2.24.2 A Junior member shall be accompanied by a parent or guardian at all times whilst on Club premises.
2.24.3 Where an applicant for probationary or annual membership is under the age of 18 years their application must be counter-signed by a parent or guardian who is prepared to remain as guardian until the applicant attains the age of 18. Junior, student members may not act as guardians.
2.25 Student Membership
2.25.1 A Student member is a person who has not attained the age of 21 years at the start of the Club’s current financial year, and in in full time education at the start of the Club financial year and
has been elected to Student Membership by the Management Committee and has paid their membership subscription for the current year.
2.26 Student membership is a reduced fee membership category introduced to reduce the financial obstacles to persons defined in 2.25.1 from participating in shooting sports.
2.27 A person qualified as a Student Member has the right to apply to the Management Committee for annual Membership and pay the higher membership subscription fee in order to obtain the rights afforded to an annual Member.
2.28 Honorary Life Membership
2.28.1 An honorary life member is a person who has been elected to such membership by a motion supported by not less than two-thirds of the members present and voting at an annual general meeting, in recognition of that person’s outstanding service to the Club or to the sport.
2.28.2 Honorary life members shall not be required to pay any membership subscription.
2.28.3 There shall not be at any time more than twelve Honorary Members.
2.29 Associate Membership
2.29.1 An associate member is a person who has been a member of the Club whose application for associate membership has been accepted by the Management Committee.
2.29.2 Associate membership is available to persons who have been full members of the Club. It removes the right to use the Club’s ranges unless they pay the appropriate visitor's fee.
2.29.3 Application for associate membership should be made to the Secretary for approval by the Management Committee.
2.30 Parent or Guardian Membership
2.30.1 A parent or guardian member is a person who has been accepted by the Management Committee for the sole purpose of the stewardship of a Junior member who otherwise would be unable to participate in the activities of the Club.
2.30.2 Application for parent or guardian membership should be made to the Secretary for approval by the Management Committee The parent or guardian has no rights to take part in any of the shooting activates of the Club and will have access restricted to the Club room only.
2.30.3 Parent or Guardian members shall not be required to pay any membership subscription.
2.30.4 Parent or Guardian members have no rights to vote on any matters of the Club.
3 Administration of the Club
3.1 The President and Vice-Presidents shall not be ex officio members of the Management Committee but are free to stand for election to that Committee but may not vote at Management Committee meetings.
3.2 All correspondence for the Club shall be handed to the Secretary or Membership Secretary. No member except the Secretary or Membership Secretary may enter into or answer any
correspondence on behalf of the Club without the express authority of the Chairman, the Secretary or the Management Committee.
3.3 In the event of any dispute over voting rights the Secretary, or in their absence the Chairman of the meeting, shall determine who is entitled to vote at any Committee meeting, annual general meeting or extraordinary general meeting.
3.4 A register of all members past and present shall be kept by the Secretary and may be inspected by any member, subject to giving reasonable written notice to the Secretary.
3.5 The Treasurer shall maintain the general accounts and ledger books of the Club and shall receive all monies paid by or given to any member which is for the benefit of the Club.
3.6 Any member receiving any money on behalf of the Club must as soon as possible pass the same to the Treasurer.
3.7 All surplus income or profits shall be re-invested in the Club. No surpluses or assets will be distributed to members or third parties.
3.8 The Club’s financial year end date shall be 31st August.
3.9 Any member standing for election as an officer of the Club or member of the Committee must be proposed by two members and must give to the Secretary, before the relevant meeting, their consent to stand for election.
3.10 Any member who is unable to attend an annual or extraordinary general meeting shall be entitled to lodge a proxy vote with the Chairman of the meeting provided that the proxy is confirmed in writing to the Secretary at least two days prior to the date of the relevant meeting.
3.11 The business of the annual general meeting shall be:-
3.11.1 Apologies for absence.
3.11.2 Approval of the minutes of the last annual general meeting.
3.11.3 Matters Arising from those Minutes.
3.11.4 General reports from Club Officers covering the preceding year and the present state of the Club and its members.
3.11.5 Presentation and acceptance of the accounts for the preceding financial year.
3.11.6 Appointment of auditors.
3.11.7 Election of Chairman.
3.11.8 Election of Secretary.
3.11.9 Election of Treasurer.
3.11.10 Appointment of Club Captains.
3.11.11 Election of Management Committee Members.
3.11.12 Election or re-election of Vice Presidents.
3.12 Consideration of any recommendations by the outgoing Management Committee for changes to the constitution.
3.13 Consideration of any items of business notified in writing to the Secretary by any member not later than two weeks before the date of the annual general meeting. Before any such item is
placed on the agenda for discussion it must be proposed as an item for inclusion on the agenda for the annual general meeting by at least two members of the Club.
3.14 Any other business at the sole discretion of the Chairman of the meeting.
3.15 Any full member of not less than twelve months standing may stand for election to the Management Committee, or as an officer of the Club, if proposed and seconded by at least two other members at an annual or extraordinary general meeting.
3.16 A member of the Management Committee may be removed from office by a motion supported by at least two-thirds of those present and voting at an extraordinary general meeting.
4 Management Committee
4.1 The Secretary shall give to all Committee members at least 14 days’ notice of each meeting of the Management Committee, such notice to be in writing.
4.2 The Secretary shall agree the agenda of each Management Committee meeting with the Chairman not less than 14 days prior to the meeting. The agenda for the meeting shall be distributed to the members of the Committee not less than 7 days before the meeting.
4.3 The business at Management Committee meetings shall be:-
4.3.1 Apologies for absence.
4.3.2 Ratification of new members.
4.3.3 Approval of the minutes of the last meeting.
4.3.4 Matters arising from those minutes.
4.3.5 Reports from Chairman, Secretary, Treasurer, Membership Secretary, Competitions Captains, Maintenance Officer.
4.3.6 Specific items placed on the agenda for consideration, recommendation or ratification.
4.3.7 Recommendation for the annual general meeting of membership fees for the coming year (August meeting).
4.3.8 Any other business at the discretion of the Chairman of the meeting.
4.4 Any member may address a meeting of the Management Committee in person upon written application to the Secretary. The Committee shall hear the member at its next meeting provided that the application is received by the Secretary at least 14 days prior to that meeting.
4.5 Any member may make written representations to the Management Committee upon any matter relevant to the management of the Club. Such representations shall be addressed to the Secretary who will place them before the Management Committee at its next meeting. Such
representations must be received by the Secretary at least 14 days prior to the meeting at which they are to be considered.
4.6 Annual members may attend to listen at any committee meeting.
4.7 The Management Committee may incur liabilities and pay any accounts on behalf of the Club.
4.8 The members of the Committee are hereby indemnified by the Club in respect of:
4.8.1 any liability reasonably and properly incurred by them on behalf of the Club; and
4.8.2 all claims which may be made against them as a result of any death, injury, disability or damage to property arising from the Club’s activities on the Club’s property or on any other property or elsewhere, claims brought under Occupiers’ Liability legislation and claims in nuisance.
4.9 The Management Committee shall ensure that the Club has the benefit of appropriate and adequate insurance in respect of all relevant risks.
4.10 The Management Committee may decide changes to membership fees, range fees, any other Club charges levied upon its members or upon other users of its facilities.
4.11 Applications for membership shall be placed before the Management Committee whose decision to approve, reject or defer any such application shall be final.
4.12 Any Management Committee member who is unable to attend a Committee meeting shall be entitled to lodge a proxy vote with the Chairman so long as the proxy is confirmed in writing to the Secretary at least two days prior to the date of the relevant meeting.
4.13 In accordance with the constitution, subject to ratification by the Club in annual general meeting, the Management Committee may add, amend or delete any clause contained within these byelaws. Any such change must be supported by at least two-thirds of the members of the Management Committee. Any proposal for such addition, amendment or deletion shall be published to the Club membership by a notice displayed at the Club premises for not less than four weeks immediately preceding the date of the meeting at which the proposal will be considered.
4.14 All members shall be deemed to have been notified of any addition to, amendment of or deletion from these byelaws, or of any other matter over which the Management Committee has
jurisdiction once a written notice thereof, signed by the Chairman or in their absence by the Secretary is displayed at the Club’s premises.
5 Conduct of Club Activities
5.1 Only airguns, CO2 guns and .22 calibre rimfire rifles and pistols may be fired on the appropriate ranges.
5.2 All members shall notify the Secretary of any material circumstance arising, including revocation of their firearm certificate, which may affect their suitability to be in possession of firearms and/or ammunition.
5.3 All persons on any part of the Club’s .22 ranges when firing is in progress must use an adequately effective hearing protection device.
5.4 The Secretary may request any suitably qualified member of the Club to act as a Range Officer.
5.5 One or more range logbooks shall be kept at the Club’s premises for the purposes of recording:
5.5.1 Probationary members' visits.
5.5.2 Members' shooting visits.
5.5.3 Shooting visitors' visits.
5.5.4 All sales of ammunition to persons using the Club’s facilities.
5.5.5 Any other information which the Management Committee may require.
5.6 All members must sign the range logbook giving details of the firearms used and the competitions in which they took part on every occasion when they shoot on the Club’s ranges.
5.7 All visitors and guests must sign the range visitors' logbook and pay the visitor’s fee and range fee if they shoot on the Club’s ranges.
5.8 Members, except associate and parent or guardian members, shall have access to all parts of the Club’s ranges, subject to the provisions of these byelaws, to any instructions given by the Range Officer, and to any notice posted by the Management Committee.
5.9 A probationary member must undertake a course of instruction in the safe handling of firearms before he is permitted to take part in live firing on the Club’s ranges.
5.10 A probationary member must be supervised at all times when they are on the Club’s ranges by a full member, a Range Officer or a qualified coach.
5.11 No person under the age of 18 years shall have access to the range unless they are at all times under the direct supervision of a full member, a Range Officer or a qualified coach.
5.12 Details shall last approximately 15 minutes for 10-shot cards, or less when there are other members waiting to shoot. This byelaw shall not apply during a competition, or if the Range Officer directs otherwise.
5.13 All members, visitors and guests using the Club’s ranges are to conduct themselves in a dignified manner on the range and show due courtesy to other users of the range.
5.14 Every shooter shall ensure that they leave the firing point clean and tidy when they have finished shooting, and that their spent cartridges are placed in the bins provided. This applies even if the firing point was not left clean and tidy by the previous user.
5.15 Conversation in the firing point area shall be conducted in a quiet and subdued manner which does not distract shooters on the firing point.
5.16 No animal shall be allowed on to any part of the Club’s premises unless it is at all times under the control of its owner.
5.17 The Range Officer on duty, or any member of the Management Committee may insist upon the immediate removal from any part of the Club’s premises of any child or animal that is causing a disturbance which may distract shooters on the firing point.
5.18 Committee members selling ammunition to members must ensure that the correct entry is made on to the member's firearms certificate if the ammunition is to be removed from the range.
5.19 Non firearms certificate holders may not remove ammunition from the range and must hand back surplus ammunition to their supervising member at the end of the shooting session
5.20 No betting shall be allowed in the Club. No lottery shall be promoted by any member or officer on behalf of or in any way connected with the Club or with any entertainment or event held by or in connection with the Club without previous written authority of the Management
Committee. Gaming shall be permitted in the Club, however, so as not to contravene any of the provisions of any statute for the time being in force.
6.1 The Club has adopted the Standard Safety Rules issued by the NSRA, subject to amendments necessary to reflect the particular circumstances of the Club.
6.2 The Safety Rules shall be displayed on the Club notice board, and at each of the Club’s ranges, at all times when the Club’s facilities are in use.
6.3 Every person using the Club’s facilities must at all times abide by the Safety Rules and the Range Orders specified in the relevant Range Safety Certificate.
7 Range Officers
7.1 A Range Officer may be appointed by a member of the Management Committee, or by common consent of those present on the range, and shall act as the representative of the Management Committee when shooting is in progress.
7.2 The Range Officer shall ensure that all shooting is conducted in accordance with:
7.2.1 the Range Orders and conditions laid down in the range safety certificate
7.2.2 the Club’s Safety Rules,
7.2.3 requirements laid down under “Conduct of Club Activities” in these byelaws.
7.3 When shooting has finished the Range Officer is responsible for ensuring that the range is secured in accordance with any requirements laid down by the Management Committee.
7.4 The Range Officer is entitled to refuse permission for any person to shoot on the ranges if they have reason to believe that they are not in a fit condition to do so.
7.5 The Range Officer is entitled to refuse permission for any person to use the ranges outside the range times fixed by the Management Committee
8 Child Protection
8.1 The Club will as far as reasonably practical, within the powers of the management committee, adopt the policy for the Protection of Children and Vulnerable Adults in Target Shooting laid out in the NSRA Guide to Policy and Procedure August 2015.
8.2 The Club will:
8.2.1 Accept the moral and legal responsibility, under its duty of care for young people, for implementing procedures to safeguard their wellbeing and to protect them from abuse.
8.2.2 Respect and promote the rights, wishes and feelings of all young people and vulnerable adults.
8.2.3 Ensure that its members and volunteers adopt best practice in order to safeguard and protect young people from abuse, and to protect themselves against false allegations.
8.2.4 Respond to any allegation appropriately, and implement its disciplinary and appeals procedures in the event that an allegation is proved to be true.
8.2.5 The Club shall accept the nomination of at least 1 member of the Club to act as the Child Protection Officer (CPO) for the Club.
8.2.6 The Club will maintain links with the Gloucestershire County Sports Authorities and any other association or bodies connected with the Protection of Children in Sport as it deems appropriate
to ensure children and vulnerable adults taking part in Club organised events have appropriate representation.
8.2.7 The Club CPO name and contact details will be publicised to all members of the Club.
9 Disciplinary Matters
9.1 It is the responsibility of all members to inform the Management Committee of any conduct on the Club premises by any person, whether or not they are a member of the Club, that is illegal, unsafe, dishonest, discreditable, ungentlemanly or contrary to the conditions of the range safety certificates.
9.2 Such reports must be made to the Secretary, or if the Secretary is not available, to a member of the Management Committee, at the earliest opportunity.
9.3 If the incident is such that the Police Firearms Department should be notified of it, it is the duty of the Secretary, Chairman or Treasurer, or Police Liaison Officer, to give such notice within 24 hours of receiving the report. This step shall be taken in addition to any disciplinary action against the accused person as provided for below.
9.4 The Secretary, Chairman or Treasurer, shall convene a meeting of three members of the Management Committee to sit as a Sub-Committee to consider the matter not later than 14 days after notification of the incident.
9.5 The Secretary, Chairman or Treasurer shall, in the intervening period, obtain statements in writing from both the accused and the accuser, and if necessary from any witnesses, and will lay those statements before the Sub-Committee when it meets.
9.6 The Sub-Committee, having examined the evidence, may decide:
9.6.1 That there is no case to answer in which case the accuser and accused will be informed by the Secretary that the matter is closed, or
9.6.2 That there is a case to answer in which case the matter shall be the subject of a disciplinary hearing.
9.7 If there is a case to answer a Disciplinary Committee comprising at least five members of the Management Committee shall conduct the disciplinary hearing within 28 days of the meeting held under 8.4 above.
9.8 At the disciplinary hearing all parties to the incident may attend in person, and the accused may have with him a friend or advisor. If the accused does not attend they shall be entitled to receive
a copy of the record of the hearing within 7 days of it taking place, or within 3 days of requesting the same, whichever is later.
9.9 The Disciplinary Committee will consider all written evidence as well as oral submissions when reaching their decision.
9.10 The Disciplinary Committee shall first decide whether the allegation has been proved or not.
9.11 If it decides that the allegation has not been proved it shall declare formally that the matter is closed. The accused shall be entitled to ask for notice to that effect to be given to members, and if they do so, such notice must be given within 14 days of the decision being made.
9.12 If it decides that the allegation has been proved, the Disciplinary Committee may impose one or more of the following penalties:
9.12.1 A verbal warning.
9.12.2 A written reprimand.
9.12.3 Suspension of the right to use the Club’s ranges for a fixed period of time.
9.12.4 Suspension of the right to use any of the Club’s facilities for a fixed period of time.
9.12.5 Suspension of all membership rights for a fixed period of time.
9.12.6 Immediate termination of membership of the Club, or in the case of a non-member of the right to make use of any of the Club’s facilities.
9.13 If it finds that the allegation has been proved the Disciplinary Committee must decide whether the circumstances are such that the matter should be reported to the NSRA or other national governing body, which may consider whether further disciplinary action should be taken. If the Disciplinary Committee decides that the matter should be so reported the Secretary shall make the report within 14 days of the Disciplinary Committee’s decision.
9.14 All proceedings of the Sub-Committee under 9.4 and 9.6 above, and of the Disciplinary Committee, shall be fully minuted, and copies of the minutes shall accompany any report to the NSRA or other national governing body.
9.15 Any person who disputes any decision, whether as to liability or penalty, by the Disciplinary Committee may appeal against that decision by serving upon the Secretary within 7 days a notice of appeal.
9.16 Upon receipt of such a notice of appeal the Secretary will invoke the procedure set out in the constitution and/or byelaws for the purposes of calling an extraordinary general meeting of the members of the Club to hear the appeal.
9.17 The appeal shall take the form of a re-hearing, so the meeting shall not be entitled to enquire into the manner in which the Disciplinary Committee reached its decision.
9.18 On the hearing of the appeal by the extraordinary general meeting the provisions of clauses 9.8 to 9.14 inclusive shall apply.
9.19 All decisions on disciplinary matters by the initial Sub-Committee, the Disciplinary Committee and the members in extraordinary general meeting shall be reached by means of a vote by those
attending and eligible to vote. A simple majority will decide the issue and if necessary the Chairman shall have a second or casting vote.
9.20 The person who is the subject of the disciplinary action shall not be entitled to vote on any aspect of the disciplinary action against them neither shall their accuser.
9.21 When any penalty is imposed on a member by a Disciplinary Committee, or at an extraordinary general meeting, or by the NSRA or other national governing body, the Secretary shall post on the Club noticeboard a notice setting out the precise nature and terms of the penalty.
9.22 The Management Committee shall report to each annual general meeting any penalty imposed on any person as a result of disciplinary action by the Club or by the NSRA or other national governing body since the last annual general meeting.
10 Definitions and Miscellaneous
10.1.1 A person who visits the Club’s premises at the invitation of the Management Committee or a full member and who must be either a member of a recognised outside organisation or a person who is already known personally to at least one full member of the Club
10.1.2 Members may introduce and entertain no more than two guests within any one period of twenty-four (24) hours at the Club and there shall be kept at the Club premises a Visitors Book which both the member and their guest shall sign. The member introducing a guest shall be responsible for their guest strictly observing these rules and the Club Bye-laws and shall not leave the Club premises before their guest. No person whose membership of the Club has been terminated under Rule 9.12.6 or is for the time being suspended under Rule 9.12.3 to 9.12.5 or whose application for membership has at any time been rejected shall be introduced as a guest.
10.1.3 Any member of a recognised Rifle and or Pistol Club who visits the Club premises in connection with a bona fide match, competition or other event approved by the Management Committee not less than forty-eight (48) hours beforehand shall be entitled with or without payment to all the privileges of the Clubhouse and facilities therein during the continuance of the event.
10.2 Guest Day
10.2.1 An event involving Guest members which is arranged by the Management Committee for the purpose of attracting new members to the sport of target shooting and to the Club. A maximum of twelve Guest Days may be held in any calendar year. The Secretary shall give to the Police notice of the Club’s intention to hold a Guest Day not less than 48 hours in advance. On such occasions Guests may only be permitted to shoot under the personal supervision of a full member. The Management Committee may require payment of a fee by all Guests attending a Guest Day, such fee to be notified to potential Guests in advance of the event.
10.3 Police Liaison Officer
10.3.1 A member of the Club who is appointed by the Management Committee to liaise with the Police in order to provide them with such information as they may legitimately require to
ensure that the activities of the Club and its members are conducted properly and in accordance with Home Office requirements.
10.4 Range Officer
10.4.1 A person who is a suitably competent member to supervise the conduct of shooting on the Club’s premises.
10.5 Child Protection Officer
10.5.1 A person whose nomination has been accepted by the Management Committee and has been authorised to act their representative as the Child Protection Officer in all activities of the Club.
10.6.1 A member who has performed valued service for the Club over a number of years and who has been elected as a Vice-President at an annual general meeting.
10.7.1 A person who is not a member or probationary member of the Club, but who is a full member of another club and holds a firearm certificate, and who visits the Club’s premises at the invitation of at least one full member of the Club. A Visitor may shoot on the Club’s ranges provided that on each occasion he:
10.7.1.1 produces to the inviting member their firearm certificate and proof of membership of another club;
10.7.1.2 confirms their eligibility to shoot by entering their name, firearm certificate number and other club name in the Club’s register of visitors, such entry to be counter-signed by the inviting full member;
10.7.1.3 pays the visitor’s fee.
EAST BRISTOL RIFLE & PISTOL CLUB
Affiliated to the N.S.R.A No. 00057
ADOPTED on 25th September 1980
Amended 13th October 2016
EAST BRISTOL RIFLE AND PISTOL CLUB
(Revised October 2016)
1.1 The name of the CLUB shall be EAST BRISTOL RIFLE and PISTOL CLUB.
1.2 The club room and headquarters of the Club shall be at Conham Hill, Hanham, Bristol, or at such other address as the Club may in General Meeting determine.
2.1 Subject to the matters set out below the Club and its property shall be administered and managed in accordance with this constitution by the members of the Management Committee, constituted by clause 7 of this constitution.
3.1 The main objectives of the Club shall be to provide facilities for and to promote participation in the amateur sport of small-bore/center fire rifles and/or pistols and air guns in Bristol, Somerset and Gloucestershire, by individual and team competition to encourage skill in marksmanship and the pursuit of excellence.
3.2 The Club shall be a Members Club affiliated to the National Small-bore Rifle Association and/or any other Rifle or Pistol Association as the Management Committee may from time to time determine.
3.3 The Club shall consist of ordinary members together with such Honorary Members as are hereinafter mentioned.
4.1 In furtherance of the objects but not otherwise the Management Committee may exercise the following powers;
4.1.1 power to raise funds and to invite and to receive contributions provided that in raising funds the Management Committee shall not undertake any substantial permanent trading activities and shall conform to any relevant requirements of the law;
4.1.2 power to buy, take on lease or in exchange any property necessary for the achievement of the objects and to maintain and equip it for use;
4.1.3 power subject to any consents required by law to sell, lease or dispose of all or any part of the property of the Club;
4.1.4 power subject to any consents required by law to borrow money and to charge all or any part of the property of the Club with repayment of the money so borrowed;
4.1.5 power to employ such staff (who shall not be members of the Management Committee) as are necessary for the proper pursuit of the objects and to make all reasonable and necessary provision for the payment of pensions and superannuation for staff and their dependants;
4.1.6 power to co-operate with other clubs, voluntary bodies and statutory authorities engaged in furtherance of the objects and to exchange information and advice with them;
4.1.7 power to support any charitable trusts, associations or institutions formed for all or any of the objects;
4.1.8 power to do all such lawful things as are necessary for the achievement of the objects.
5.1 Membership of the Club shall be open to anyone interested in the sport on application, regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs, except as a necessary consequence of the requirements of target shooting.
5.2 The Management Committee may create different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
5.3 The Membership of the Club shall be open to individuals who are interested in furthering the objects of the Club and who have paid the annual subscription as fixed from time to time by the Members present at the annual general meeting or any extra ordinary meeting called specifically for that purpose.
5.4 The Management Committee may unanimously and for good reason refuse or terminate the membership of any individual, only for good cause such as conduct or character likely to bring the Club or sport into disrepute. The individual concerned shall have the right to be heard by the Management Committee, accompanied by a friend or representative, before the final decision is made. Appeal against refusal or removal may be made following the process for disciplinary matters defined in the Club Byelaws.
5.5 The Management Committee may create any class of member they deem necessary and may determine what benefits or rights such members may have, and may lay down procedures for the introduction of prospective new members to the Club. The exercise of any such powers by the Management Committee shall be subject to ratification by the next annual general meeting of the Club by means of appropriate amendment(s) to the byelaws of the Club.
5.6 All ordinary members and shooting disciplines shall have equal rights.
6 Honorary Officers
6.1 At [the inaugural general meeting and] each [subsequent] annual general meeting of the Club the members shall elect from amongst themselves a chairman, a secretary and a treasurer, who shall hold office from the conclusion of the meeting.
7 Management Committee
7.1 The Management Committee shall consist of the following: President, Chairman, Secretary, Treasurer, Club Captain, Finance Officer, Maintenance Officer, Membership Secretary and up to Ten Ordinary Members.
7.2 All members of the Management Committee must be ordinary members of the Club being not less than 18 years old, of 2 years’ membership or who would if appointed be disqualified under the provisions of clause 8.
7.3 Members of the Management Committee shall be elected annually at the Annual General Meeting of the Club. They shall all go out of office in every year but shall be eligible for re-election.
7.4 The Management Committee may in addition appoint two co-opted members but so that no-one may be appointed as a co-opted member if, as a result, more than one third of the members of the Management Committee would be co-opted members. Each appointment of a co-opted member shall be made at a special meeting of the Management Committee called under clause 10.1 and shall take effect from the end of that meeting unless the appointment is to fill a place
which has not been vacated in which case the appointment shall run from the date when the post becomes vacant.
7.5 No person shall be entitled to act as a member of the Management Committee whether on a first or any subsequent entry into office until after signing in the minute book of the Management Committee a declaration of acceptance and willingness to act in the trusts of the Club.
7.6 The Club shall have the following Sub Committees:
7.6.1 Competitions/Maintenance/Finance and shall be made up as described below. The Management Committee may appoint one or more additional sub-committees for such purposes as it may deem appropriate.
7.6.2 There can be no greater than three Vice Presidents in number. Vice Presidents shall be elected annually at the Annual General Meeting of the Club and they shall all go out of office in every year but shall be eligible for re-election. Vice Presidents may offer advice to the Management Committee but shall not have voting rights at Management Committee meetings.
126.96.36.199 Five ordinary members, one ordinary member from each of the following disciplines: Prone Rifle, Air Rifle & Pistol, Bench Rest, LSR, Historic Arms. Three members will be elected from the subcommittee to act as Rifle, Pistol and Air Captains and represent the Sub Committee at Management Committee Meetings.
188.8.131.52 Six ordinary members. One member will be elected from the Sub Committee to represent the Sub Committee at Management Committee meetings.
7.6.6 Treasurer, Secretary, Bar Manager and one ordinary member in charge of ammunition and firearms. One member will be elected as Finance Officer from the Sub Committee to represent the Sub Committee at Management Committee meetings.
7.6.7 The Secretary, the Treasurer and every officer shall act in all matters in accordance with directions of the Management Committee of the Club. Subject to any directions given by the Management Committee the Secretary may on behalf of the Club engage domestic staff and other Club servants as may be necessary for the efficient and economical running of the Club and may lawfully terminate any such agreement. No member of the Management Committee shall be appointed to a remunerated office of the Club.
7.7 The proceedings of the Management Committee shall not be invalidated by any vacancy among their number or by any failure to appoint or any defect in the appointment or qualification of a member.
8 Determination of Membership of the Management Committee
8.1 A member of the Management Committee shall cease to hold office if they:
8.1.1 ceases to be a full current member of the Club; or
8.1.2 becomes incapable by reason of mental disorder, illness or injury of managing and administering their own affairs; or
8.1.3 is absent without permission of the Management Committee from all their meetings held within a period of six months and the Management Committee resolve that their office be vacated; or
8.1.4 gives to the Management Committee notice that they wish to resign with effect from a date at least one month after the date of the notice (unless there are exceptional reasons for shorter notice), but only if at least five members of the Management Committee remain in office when the notice of resignation is to take effect.
9 Management Committee Members not to be Personally Interested.
9.1 Subject to the provision of sub-clause 9.2 no member of the Management Committee shall acquire any interest in property belonging to the Club (otherwise than as a trustee for the Club) or receive remuneration or be interested (otherwise than as a member of the Management Committee) in any contract entered into by the Management Committee.
9.2 Any member of the Management Committee for the time being who is a solicitor, accountant or other person engaged in a profession may charge and be paid all the usual professional charges for business done by them or their firm when instructed by the other members of the Management Committee to act in a professional capacity on behalf of the Club, provided that at no time shall a majority of the members of the Management Committee benefit under this provision and that a member of the Management Committee shall withdraw from any meeting at which their own instruction or remuneration, or that of their firm, is under discussion.
10 Meetings and Proceedings of the Management Committee
10.1 The Management Committee shall meet once a month, unless it is agreed by majority vote at the preceding management committee meeting, that safe operation of the Club will not be prejudiced by missing one month.
10.2 A management meeting may be summoned at other times by the Secretary and so shall be summoned by the Secretary giving 24 hours’ notice to all members of the Management Committee. Five members shall constitute a quorum of the Management Committee and three members a quorum of a subcommittee.
10.3 A special meeting may be called at any time by the chairman or by any five members of the Management Committee upon not less than seven days’ notice being given to the other members of the Management Committee of the matters to be discussed but if the matters include appointment of a co-opted member then not less than 21 days’ notice must be given. All notices must be given in writing.
10.4 The chairman shall act as chairman at meetings of the Management Committee. If the chairman is absent from any meeting, the members of the Management Committee present shall choose one of their number to be chairman of the meeting before any other business is transacted.
10.5 There shall be a quorum when at least one-third of the members of the Management Committee for the time being or five members of the Management Committee, whichever is the greater, are present at the meeting.
10.6 The Management Committee shall keep minutes, in books kept for the purpose, of the proceedings at meetings of the Management Committee and any sub-committee.
10.7 The Management Committee may from time to time make or alter the byelaws of the Club. Any such addition or alteration to the byelaws must be laid before the next annual general meeting of the Club for ratification. No byelaw, rule, standing order or other regulation may be made which is inconsistent with this constitution.
10.8 The Management Committee may appoint one or more advisory or sub-committees consisting of three or more members of the Management Committee for the purpose of making any enquiry or supervising or performing any function or duty which in the opinion of the Management
Committee would be more conveniently undertaken or carried out by a sub-committee: provided that all acts and proceedings of any sub-committee shall be fully and promptly reported to the Management Committee.
10.9 The Management Committee shall ensure that at all times the club and its members shall comply with all legal requirements in force from time to time and any rules appertaining to the conduct of the activities being undertaken.
11 Receipts and Expenditure
11.1 The funds of the Club, including all donations, contributions and bequests, shall be paid into an account operated by the Management Committee in the name of the Club at such bank or building society as the Management Committee shall from time to time decide. The Club may operate more than one bank account. All cheques drawn on the Club’s bank account must be signed by two members of the Management Committee.
11.2 The funds belonging to the Club shall be applied only in furthering the objects.
11.3 All Surplus income or profits are to be reinvested in the Club. No Surplus or assets will be distributed to members or third parties.
11.4 The Treasurer shall keep such proper books of accounts as will enable them to present at every Annual General Meeting of the Club or at any other time if required (on reasonable notice to them) by the Management Committee an accurate report and statement concerning the finances of the Club. The Treasurer shall present an accurate report on the finances of the Club at every Management Committee meeting.
11.5 Auditors to the Club shall be elected at an Annual General Meeting and remain in office until they resign by notice in writing given to the Management Committee or until a resolution removing them from office shall be passed at a General Meeting of the Club by a majority comprising two-thirds of the members present and entitled to vote.
12.1 Subject to the provisions of sub-clause 12.2 of this clause, the Management Committee shall cause title to:
12.1.1 all land held by or in trust for the Club; and
12.1.2 all investments held by or on behalf of the Club; and
12.1.3 all assets of the Club other than land and investments;1
12.2 to be vested in not less than three individuals appointed by them as holding trustees.2 Holding trustees may be removed by the Management Committee at their pleasure and shall act in accordance with the lawful directions of the Management Committee. Provided that they act only in accordance with the lawful directions of the Management Committee, the holding trustees shall not be liable for acts and defaults of its members.
12.3 If a corporation entitled to act as a custodian trustee has not been appointed to hold the property of the Club, the Management Committee may permit any investments held by or in trust for the Club to be held in the name of a clearing bank, trust corporation or any stockbroking company which is a member of the International Stock Exchange (or any subsidiary of any such
1 This will include trophies and club equipment.
2 The appointment, removal, retirement or replacement of trustees will not be legally effective without the necessary legal documentation and formalities.
stockbroking company) as nominee for the Management Committee, and may pay such nominee reasonable and proper remuneration for acting as such.
12.4 All property of the Club including land and investments shall be held by the Management Committee for the time being in their names so as far as necessary and practicable for the use and benefit of the Club. On the death, resignation or removal from office of a member of the Management Committee, the Management Committee shall take steps to procure the appointment by the Club in General Meeting of a new member in their place and shall as soon as possible thereafter take all lawful and practicable steps to procure the vesting of all Club property in the names of the Management Committee as constituted after said appointment.
13 Annual General Meeting
13.1 There shall be an annual general meeting of the Club which shall be held each year within three months of the end of the Club’s financial year or as soon after as is practicable.
13.2 Every annual general meeting shall be called by the Management Committee. The Secretary shall give at least 14 days’ notice of the annual general meeting in writing to all the members of the Club. All members of the Club shall be entitled to attend and vote at the meeting. In the case of equality of voting the Chairman of the meeting shall have a second or casting vote. The Secretary shall take minutes of the proceedings at all General Meetings of the Club.
13.3 The chairman of the Club then in office shall be the chairman of each annual and extraordinary general meeting, but if they are not present, before any other business is transacted, the persons present shall appoint a chairman of the meeting.
13.4 The Management Committee shall present to each annual general meeting the report and accounts of the Club for the preceding financial year.
13.5 Nominations for election to the Management Committee must be made by members of the Club in writing and must be in the hands of the Secretary to the Management Committee at least 14 days before the annual general meeting. The person nominated must confirm in writing their willingness to stand. Should nominees exceed vacancies, election shall be by ballot.
14 Special General Meetings
14.1 The Management Committee may call a special general meeting of the Club at any time. If at least 20% of the Club membership or 20 members, whichever is less, request such a meeting in writing stating the business to be considered the Secretary shall call such a meeting. At least 14 days’ notice must be given. The notice calling the meeting must state the business to be discussed.
15 Procedure at General Meetings
15.1 The Secretary or other person specially appointed by the Management Committee shall keep a full record of proceedings at every general meeting of the Club.
15.2 There shall be a quorum when at least 25% of the number of full members of the Club for the time being or 25 members of the Club, whichever is less, are present at any general meeting.
15.3 If after 30 minutes from the time stated for the commencement of the meeting there are still insufficient members present to form a quorum, the meeting shall be adjourned to another time
and place. The adjourned meeting shall take place within 42 days of the date of the original meeting, or as soon after as is practicable.
15.3.1 If at the adjourned meeting there are insufficient members present to form a quorum, the meeting will proceed after a delay of 30 minutes unless sufficient members are present before that time to form a quorum.
16.1 Any notice required to be served on any member of the Club shall be in writing and shall be served by the Secretary or the Management Committee on such member either personally or by sending it through the post in a prepaid letter addressed to the member at their last known address in the United Kingdom, and any letter so sent shall be deemed to have been received within 10 days of posting
16.2 Nevertheless, it shall not be necessary to send any notice intended for the members generally to any member, by post or otherwise, except in the case of notice convening any General Meeting for any purpose of clause 13 and 14. All notices shall be posted by being affixed in a prominent position on the Club premises in a part of the Club which is frequented by members and it shall be the duty of the Secretary to ensure such notice remains so exhibited throughout any period required by or under these rules.
17.1 Every ordinary or Honorary member shall have one vote on any resolution on which they are entitled to vote. Every resolution shall be decided by a majority of votes by those present and entitled to vote on the question but in the case of a tied vote the Chairman of the meeting shall have a second and casting vote.
18 Alteration to the Constitution
18.1 The constitution may be altered by a resolution supported by not less than two-thirds of the members present and voting at a general meeting. The notice of the general meeting must include notice of the resolution, setting out the terms of the alteration proposed.
18.2 Amendments to the Constitution must be notified to the National Smallbore Rifle Association (NSRA) and the appropriate Community Amateur Sports Council.
18.3 Notwithstanding any provisions in the Constitution Rules of the Club for the variations or amendment of the Club's Bye-laws or Constitution Rules neither the Club nor the Management Committee shall have the power to alter, amend, extend or in any way vary the provisions and restrictions contained in this Clause 18 without first obtaining consent or approval of the National Smallbore Rifle Association (NSRA) and the appropriate Community Amateur Sports Council.
19.1 The Management Committee may from time to time make, vary and revoke bye-laws (not inconsistent with these rules) for the regulation of the internal affairs of the Club and the conduct
of members and bye-laws for the time being in force shall be binding on all members. Bye-laws made hereunder shall be exhibited forthwith on the Club notice board.
20.1 If the number of the members of the Club shall at any time fall below ten or if the Management Committee decides that it is necessary or advisable to dissolve the Club it shall call a meeting of all members of the Club, of which not less than 21 days’ notice (stating the terms of the resolution to be proposed) shall be given. If the proposal is supported by two-thirds of those present and voting the Management Committee shall have power to realise any assets held by or on behalf of the Club.
20.2 Any assets remaining after the satisfaction of any proper debts and liabilities shall be made over or transferred to another registered CASC, institution or institutions recognised by Law as a Charity having objects similar to the objects of the Club or to the officers of the National Smallbore Rifle Association to be applied by them in developing the work of the Association in related community sports.
20.3 Thereupon the Club shall for all purposes be dissolved.
20.4 A copy of the notice convening any General Meeting under this clause 20 shall be sent by the Secretary by post to every member at their address last notified to the Secretary under Clause 16 not less than fourteen days before the date appointed for the Meeting but any accidental omission to send such copy or non-receipt of the same shall not invalidate any proceedings or resolution.
These Constitutional Rules were approved and adopted on the 25th Day of September 1980.
Amendments to the Constitution
A) Alterations by the way of additions to:-
Rule 13, second last line
Rule 14, last sentence, and
Rule 36, last sentence
were approved and adopted on the 3rd Day of August 1987.
B) Alterations by the way of alteration to:-
were approved and adopted on the 30th Day of September 1993.
C) Alterations by the way of alteration to:
were approved and adopted on the 12th Day of October 1995.
D) Alterations by the way of alteration to:-
were approved and adopted on the 4th Day of January 1996.
E) Alterations by the way of alteration to:-
were approved and adopted on the 17th Day of March 2005.
F) Alterations by way of alteration to:-
were approved and adopted on the 25th Day of September 2007.
G) Alterations by way of alteration to:-
Full review and rewrite to bring the Constitution up to date with latest guidelines published by NSRA, CASC and HMRC, with the exception of Name and Objects
were approved and adopted on the 13th Day of October 2016.
Certified as a true copy of the Constitutional Rule of East Bristol Rifle and Pistol Club and signed as such this 13th Day of October 2016.
President ……………………. Chairman …………………….