BYLAWS, CONSTITUTION + AMENDMENTS
& PISTOL CLUB
Affiliated to the N.S.R.A No. 00057
ADOPTED on 25th September 1980
words in underlined bold are requirements under Home Office criteria for
approval of clubs.
Byelaws of the East Bristol Rifle & Pistol Club
adopted on the Xth day of XXX 2016.
Words denoting the masculine gender are taken to include
the feminine gender.
“The Club” means the East Bristol Rifle & Pistol Club.
Unless stated otherwise, “member” means a current full
member (i.e. an annual, junior, student or associate whose subscription is paid
up to date, or an honorary life member).
“Ranges” means the range facilities owned, leased or
occupied by the Club at Conham River Park, Conham, Hanham, Bristol, and
includes both the land and buildings.
The Club’s “premises” means the place where the Club
carries out its activities.
The byelaws of the Club shall have the same force and effect as though
they were part of the constitution.
All classes of member shall be provided with a copy of the constitution
and byelaws and any amendments pertaining thereto. In accepting membership of
the Club members confirm acceptance of the constitution and byelaws and will be
bound by them.
The Club shall seek the approval of the appropriate Home Office
Department as provided for by the relevant firearms legislation for the
relevant categories of firearm which are used by members for the Club’s
activities and shall comply with the criteria laid down from time to time by
that Department for the granting of such approval.
The Club may affiliate to anybody where, in the opinion of the
Management Committee, such affiliation would be in the best interests of the
Notwithstanding any provision hereof every member, visitor or guest
shall be bound by any rules or regulations of any official governing body to
which the Club is at any time affiliated, and by all relevant statutes or other
instruments of law which may be in force.
The Club and the members of the Management Committee shall not be
liable in respect of any loss or damage arising as a result of any breach or
non-observance thereof by any member, visitor or guest.
Membership of the Club shall be open to anyone interested in rifle,
pistol or airgun target shooting, on application, regardless of sex, age,
disability, ethnicity, nationality, sexual orientation, religion or other
beliefs. However, limitation or
membership, according to available facilities, is allowable on a
Every candidate for ordinary membership must be proposed by one
ordinary member of the Club and seconded by one person who has known them
personally for more than 2 years and is not related to the candidate. The proposer and seconder must vouch for the
candidate's fitness for ordinary membership.
The name of every candidate proposed for ordinary membership together
with the names of his/her proposer and seconder shall for a period of at least
one clear calendar month before such a candidate is elected, be posted in the
Club in the manner prescribed in Constitution clause 16.2.
Election to membership shall be either by the Club in General Meeting
or by the Management Committee of the Club.
No reasons shall be given to any candidate in the event of his/her
Membership subscriptions are due on 1st September annually.
Annual subscriptions for all classes of members (except honorary life
members) and joining fees shall be fixed by the management committee at the
committee meeting before the annual general meeting.
The annual subscription for an ordinary member shall be such a sum not exceeding
£150.00 as the Management Committee may from time to time determine and for a
Junior and or Student Member a sum similarly determined not exceeding 30% of
the ordinary member annual subscription.
At the discretion of the Management Committee an Ordinary or Junior
Member may be allowed to pay a reduced subscription for any period less than a
Annual subscriptions shall be payable on election as provided in Rule 2.16 and thereafter without demand on
the 1st September in every year. The
Management Committee may terminate the membership of any member whose annual
subscription remains unpaid on a date as the Management Committee may from time
to time determine
The Club committee may refuse membership, or remove it, only for good
cause such as conduct or character likely to bring the Club or sport into
disrepute. Appeal against refusal or
removal may be made to the members through the committee. The Club committee may also refuse
membership, or remove it, for non-compliance or contravention of the firearms
laws or Home Office criteria.
The Club may have different classes of membership and subscription on a
non-discriminatory and fair basis. The
Club will keep subscriptions at levels that will not pose a significant
obstacle to people participating.
The classes of membership within the Club are:
Honorary life member
Parent or Guardian Member
Annual, junior members over the age of 18, student and honorary life
members are full members of the Club and are entitled to vote at annual and
extraordinary general meetings.
Probationary, associate members and juniors under the age of 18 are not
entitled to vote.
All applications or recommendations for any class of membership of the
Club must be made to the Secretary or Membership Secretary, who shall be
responsible for taking the steps necessary to process them.
Upon receipt of an application for election to any class of membership
the Secretary or Membership Secretary shall circulate the application to the
members of the Management Committee for their approval. For all prospective member the Police Liaison Officer shall inform the police
of receipt of the application and of the outcome of the application.
Election to membership shall be either by the Club in General Meeting
or by the Management Committee of the Club on a vote on any application for
full membership a two-thirds majority of those present and eligible to vote
shall constitute acceptance. No reason
shall be given to any candidate in the event of their rejection.
Upon payment of the relevant subscription the Secretary or Membership
Secretary shall issue a membership card and enter the applicant’s name in the
Register of Members of the Club. The
period of membership shall begin from the date of such entry in the Register.
Any member of any class who fails to pay any relevant subscription by
31st October will automatically cease to be a member of the Club with effect
from that date unless arrangements with the Treasurer are made before 1st September.
The Management Committee has an absolute discretion to allow a person
whose membership has lapsed as a result of non-payment of subscription to be
reinstated upon payment of the relevant subscription and of any other sums
which may be due and owing to the Club by the person concerned. The Management Committee may require a person
whose membership has lapsed to re-apply for membership.
Any member whose membership is terminated voluntarily shall not be
entitled to any refund of membership subscription or other charges (except the
key deposit) which may have been paid, and will remain liable for any
subscription, fees or charges which may at the date of termination be due and
owing to the Club.
Any member shall immediately notify the Secretary or Membership
Secretary if their authority or suitability to own, use or be in possession of
any firearm or ammunition is or may be affected by any event or change in their
A current membership card must be carried by every member when on the
Club's premises, Probationary members shall have their training cards with them
when on the Club’s premises. At the
discretion of a Committee member, failure to comply may result in admission
A probationary member is a person whose application for
probationary membership of the Club has been accepted by the Management
An applicant for probationary membership shall complete a membership
The applicant shall be sponsored by an existing current
full member of the Club who must sign the application form.
If the applicant is not personally known to the sponsor,
the applicant must provide the names and addresses of one referee who has known
him for not less than two years.
The completed application form, and details of referee if
necessary, must be handed to the Secretary or Membership Secretary.
If the applicant is not known to the sponsor, the Secretary
or Membership Secretary shall take up the applicant’s reference before
submitting the application to the Management Committee.
Once an application has been accepted by the Management
Committee, and they have completed a course of instruction in accordance with Rule
5.9, a probationary
member may shoot on the Club’s ranges under the supervision of a full member
who holds a firearms certificate or who has the approval of the committee
provided that they have paid the appropriate range fee and signs the
probationary members register at each shooting visit. The full member who is to supervise a
probationary member is to be competent and experienced in the shooting
discipline being supervised.
After serving not less than six months as a probationary
member, during which they have shot on the Club’s ranges on not less than
thirteen occasions, application may be made for full membership.
The Management Committee has an absolute discretion to
extend the probationary period for any or all probationary members, and to
impose such conditions as it deems fit on any or all probationary members.
An annual member is a person who has been elected to annual
membership by the Management Committee and who have paid their membership
subscription for the current year
A person covered by clause 2.24.2 above,
or a probationary member who has completed their probationary period shall
apply in writing for election to annual membership.
All probationary applicants for annual membership must be sponsored
by not less than two members of the Management Committee, who shall
counter-sign the application as proposer and seconder.
Upon receipt of an application from a probationary member
for full membership the Secretary or Membership Secretary shall obtain from the
members who have supervised the applicant during their probationary period a
report on their safety record and progress, to lay before the Management
Committee with the application.
In considering an application by a probationary member the Management
Committee shall have regard to whether, in the opinion of those supervising them,
the applicant has completed the Club induction course across all disciplines,
has a satisfactory safety record and has made adequate progress during their
Upon election to annual membership a former probationary
member shall be required to pay the balance of the annual membership
subscription and the joining fee.
A junior member is a person who has not attained the age of
18 years at the start of the Club’s current financial year, and who has been
elected to annual membership by the Management Committee and has paid their
membership subscription for the current year
A Junior member shall be accompanied by a parent or
guardian at all times whilst on Club premises.
Where an applicant for probationary or annual membership is
under the age of 18 years their application must be counter-signed by a parent
or guardian who is prepared to remain as guardian until the applicant attains
the age of 18. Junior, student members
may not act as guardians.
is a reduced fee membership category introduced to reduce the financial
obstacles to persons defined in 2.26.1from participating in shooting sports.
A person qualified
as a Student Member has the right to apply to the Management Committee for
annual Membership and pay the higher membership subscription fee in order to
obtain the rights afforded to an annual Member.
Honorary Life Membership
An honorary life member is a person who has been elected to
such membership by a motion supported by not less than two-thirds of the
members present and voting at an annual general meeting, in recognition of that
person’s outstanding service to the Club or to the sport.
Honorary life members shall not be required to pay any
There shall not be at any time more than twelve Honorary
An associate member is a person who has been a member of
the Club whose application for associate membership has been accepted by the
Associate membership is available to persons who have been
full members of the Club. It removes the
right to use the Club’s ranges unless they pay the appropriate visitor's fee.
Application for associate membership should be made to the
Secretary for approval by the Management Committee.
Parent or Guardian Membership
A parent or guardian member is a person who has been
accepted by the Management Committee for the sole purpose of the stewardship of
a Junior member who otherwise would be unable to participate in the activities
of the Club.
Application for parent or guardian membership should be
made to the Secretary for approval by the Management Committee. The parent or
guardian has no rights to take part in any of the shooting activities of the
Club and will have access restricted to the Club room only.
Parent or Guardian members shall not be required to pay any
Parent or Guardian members have no rights to vote on any
matters of the Club.
of the Club
The President and Vice-Presidents shall not be ex officio members of
the Management Committee but are free to stand for election to that Committee
but may not vote at Management Committee meetings.
All correspondence for the Club shall be handed to the Secretary or
Membership Secretary. No member except
the Secretary or Membership Secretary may enter into or answer any
correspondence on behalf of the Club without the express authority of the
Chairman, the Secretary or the Management Committee.
In the event of any dispute over voting rights the Secretary, or in their
absence the Chairman of the meeting, shall determine who is entitled to vote at
any Committee meeting, annual general meeting or extraordinary general meeting.
A register of all members past and present shall be kept by the
Secretary and may be inspected by any member, subject to giving reasonable
written notice to the Secretary.
The Treasurer shall maintain the general accounts and ledger books of
the Club and shall receive all monies paid by or given to any member which is
for the benefit of the Club.
Any member receiving any money on behalf of the Club must as soon as possible
pass the same to the Treasurer.
All surplus income or profits shall be re-invested in the Club. No surpluses or assets will be distributed to
members or third parties.
The Club’s financial year end date shall be 31st August.
Any member standing for election as an officer of the Club or member of
the Committee must be proposed by two members and must give to the Secretary,
before the relevant meeting, their consent to stand for election.
Any member who is unable to attend an annual or extraordinary general
meeting shall be entitled to lodge a proxy vote with the Chairman of the
meeting provided that the proxy is confirmed in writing to the Secretary at
least two days prior to the date of the relevant meeting.
The business of the annual general meeting shall be:-
Apologies for absence.
Approval of the minutes of the last annual general meeting.
Matters Arising from those Minutes.
General reports from Club Officers covering the preceding
year and the present state of the Club and its members.
Presentation and acceptance of the accounts for the
preceding financial year.
Appointment of auditors.
Election of Chairman.
Election of Secretary.
Election of Treasurer.
Appointment of Club Captains.
Election of Management Committee Members.
Election or re-election of Vice Presidents.
Consideration of any recommendations by the outgoing Management
Committee for changes to the constitution.
Consideration of any items of business notified in writing to the
Secretary by any member not later than two weeks before the date of the annual
general meeting. Before any such item is
placed on the agenda for discussion it must be proposed as an item for
inclusion on the agenda for the annual general meeting by at least two members
of the Club.
Any other business at the sole discretion of the Chairman of the
Any full member of not less than twelve months standing may stand for
election to the Management Committee, or as an officer of the Club, if proposed
and seconded by at least two other members at an annual or extraordinary
A member of the Management Committee may be removed from office by a
motion supported by at least two-thirds of those present and voting at an
extraordinary general meeting.
The Secretary shall give to all Committee members at least 14 days’
notice of each meeting of the Management Committee, such notice to be in
The Secretary shall agree the agenda of each Management Committee
meeting with the Chairman not less than 14 days prior to the meeting. The
agenda for the meeting shall be distributed to the members of the Committee not
less than 7 days before the meeting.
The business at Management Committee meetings shall be:-
Apologies for absence.
Ratification of new members.
Approval of the minutes of the last meeting.
Matters arising from those minutes.
Reports from Chairman, Secretary, Treasurer, Membership
Secretary, Competitions Captains, Maintenance Officer.
Specific items placed on the agenda for consideration,
recommendation or ratification.
Recommendation for the annual general meeting of membership
fees for the coming year (August meeting).
Any other business at the discretion of the Chairman of the
Any member may address a meeting of the Management Committee in person
upon written application to the Secretary.
The Committee shall hear the member at its next meeting provided that
the application is received by the Secretary at least 14 days prior to that
Any member may make written representations to the Management Committee
upon any matter relevant to the management of the Club. Such representations shall be addressed to
the Secretary who will place them before the Management Committee at its next
meeting. Such representations must be
received by the Secretary at least 14 days prior to the meeting at which they
are to be considered.
Annual members may attend to listen at any committee meeting.
The Management Committee may incur liabilities and pay any accounts on
behalf of the Club.
The members of the Committee are hereby indemnified by the Club in
any liability reasonably and properly incurred by them on
behalf of the Club; and
all claims which may be made against them as a result of
any death, injury, disability or damage to property arising from the Club’s
activities on the Club’s property or on any other property or elsewhere, claims
brought under Occupiers’ Liability legislation and claims in nuisance.
The Management Committee shall ensure that the Club has the benefit of
appropriate and adequate insurance in respect of all relevant risks.
The Management Committee may decide changes to membership fees, range
fees, any other Club charges levied upon its members or upon other users of its
Applications for membership shall be placed before the Management
Committee whose decision to approve, reject or defer any such application shall
Any Management Committee member who is unable to attend a Committee
meeting shall be entitled to lodge a proxy vote with the Chairman so long as
the proxy is confirmed in writing to the Secretary at least two days prior to
the date of the relevant meeting.
In accordance with the constitution, subject to ratification by the
Club in annual general meeting, the Management Committee may add, amend or
delete any clause contained within these byelaws. Any such change must be
supported by at least two-thirds of the members of the Management Committee.
Any proposal for such addition, amendment or deletion shall be published to the
Club membership by a notice displayed at the Club premises for not less than
four weeks immediately preceding the date of the meeting at which the proposal
will be considered.
All members shall be deemed to have been notified of any addition to,
amendment of or deletion from these byelaws, or of any other matter over which
the Management Committee has jurisdiction once a written notice thereof, signed
by the Chairman or in their absence by the Secretary is displayed at the Club’s
of Club Activities
Only airguns, CO2 guns and .22 calibre rimfire rifles and pistols may
be fired on the appropriate ranges.
All members shall notify the Secretary of any material circumstance
arising, including revocation of their firearm certificate, which may affect their
suitability to be in possession of firearms and/or ammunition.
All persons on any part of the Club’s .22 ranges when firing is in
progress must use an adequately effective hearing protection device.
The Secretary may request any suitably qualified member of the Club to
act as a Range Officer.
One or more range logbooks shall be kept at the Club’s premises for the
purposes of recording:
Probationary members' visits.
Members' shooting visits.
Shooting visitors' visits.
All sales of ammunition to persons using the Club’s
Any other information which the Management Committee may
members must sign the range logbook giving details of the firearms used and the
competitions in which they took part on every occasion when they shoot on the
All visitors and guests must sign the range visitors' logbook and pay
the visitor’s fee and range fee if they shoot on the Club’s ranges.
Members, except associate and parent or guardian members, shall have
access to all parts of the Club’s ranges, subject to the provisions of these
byelaws, to any instructions given by the Range Officer, and to any notice
posted by the Management Committee.
probationary member must be supervised at all times when they are on the Club’s
ranges by a full member, a Range Officer or a qualified coach.
No person under the age of 18 years shall have access to the range
unless they are at all times under the direct supervision of a full member, a
Range Officer or a qualified coach.
Details shall last approximately 15 minutes for 10-shot cards,or less
when there are other members waiting to shoot. This byelaw shall not apply
during a competition, or if the Range Officer directs otherwise.
All members, visitors and guests using the Club’s ranges are to conduct
themselves in a dignified manner on the range and show due courtesy to other
users of the range.
Every shooter shall ensure that they leave the firing point clean and
tidy when they have finished shooting, and that their spent cartridges are
placed in the bins provided. This applies even if the firing point was not left
clean and tidy by the previous user.
Conversation in the firing point area shall be conducted in a quiet and
subdued manner which does not distract shooters on the firing point.
No animal shall be allowed on to any part of the Club’s premises unless
it is at all times under the control of its owner.
The Range Officer on duty, or any member of the Management Committee
may insist upon the immediate removal from any part of the Club’s premises of
any child or animal that is causing a disturbance which may distract shooters
on the firing point.
Committee members selling ammunition to members must ensure that the
correct entry is made on to the member's firearms certificate if the ammunition
is to be removed from the range.
Non firearms certificate holders may not remove ammunition from the
range and must hand back surplus ammunition to their supervising member at the
end of the shooting session
No betting shall be allowed in the Club. No lottery shall be promoted by any member or
officer on behalf of or in any way connected with the Club or with any
entertainment or event held by or in connection with the Club without previous
written authority of the Management Committee.
Gaming shall be permitted in the Club, however, so as not to contravene
any of the provisions of any statute for the time being in force.
The Club has adopted the Standard Safety Rules issued by the NSRA,
subject to amendments necessary to reflect the particular circumstances of the
The Safety Rules shall be displayed on the Club notice board, and at
each of the Club’s ranges, at all times when the Club’s facilities are in use.
Every person using the Club’s facilities must at all times abide by the
Safety Rules and the Range Orders specified in the relevant Range Safety
A Range Officer may be appointed by a member of the Management
Committee, or by common consent of those present on the range, and shall act as
the representative of the Management Committee when shooting is in progress.
The Range Officer shall ensure that all shooting is conducted in
the Range Orders and conditions laid down in the range
the Club’s Safety Rules,
requirements laid down under “Conduct of Club Activities”
in these byelaws.
When shooting has finished the Range Officer is responsible for
ensuring that the range is secured in accordance with any requirements laid
down by the Management Committee.
The Range Officer is entitled to refuse permission for any person to
shoot on the ranges if they have reason to believe that they are not in a fit
condition to do so.
The Range Officer is entitled to refuse permission for any person to
use the ranges outside the range times fixed by the Management Committee
The Club will as far as reasonably practical, within the powers of the
management committee, adopt the policy for the Protection of Children and
Vulnerable Adults in Target Shooting laid out in the NSRA Guide to Policy and
Procedure August 2015.
The Club will:
Accept the moral and legal responsibility, under its duty
of care for young people, for implementing procedures to safeguard their well-being and to protect them from abuse.
Respect and promote the rights,
wishes and feelings of all young people and vulnerable adults.
Ensure that its members and
volunteers adopt best practice in order to safeguard and protect young people
from abuse, and to protect themselves against false allegations.
Respond to any allegation
appropriately, and implement its disciplinary and appeals procedures in the
event that an allegation is proved to be true.
The Club shall accept the nomination of at least 1 member
of the Club to act as the Child Protection Officer (CPO) for the Club.
The Club will maintain links with the Gloucestershire County
Sports Authorities and any other association or bodies connected with the
Protection of Children in Sport as it deems appropriate to ensure children and
vulnerable adults taking part in Club organised events have appropriate
The Club CPO name and contact details will be publicised to
all members of the Club.
It is the responsibility of all members to inform the Management
Committee of any conduct on the Club premises by any person, whether or not
they are a member of the Club, that is illegal, unsafe, dishonest,
discreditable, ungentlemanly or contrary to the conditions of the range safety
Such reports must be made to the Secretary, or if the Secretary is not
available, to a member of the Management Committee, at the earliest
If the incident is such that the Police Firearms Department should be
notified of it, it is the duty of the Secretary, Chairman or Treasurer, or
Police Liaison Officer, to give such notice within 24 hours of receiving the
report. This step shall be taken in
addition to any disciplinary action against the accused person as provided for
The Secretary, Chairman or Treasurer shall, in the intervening period,
obtain statements in writing from both the accused and the accuser, and if
necessary from any witnesses, and will lay those statements before the
Sub-Committee when it meets.
That there is no case to answer in which case the accuser
and accused will be informed by the Secretary that the matter is closed, or
That there is a case to answer in which case the matter
shall be the subject of a disciplinary hearing.
If there is a case to answer a Disciplinary Committee comprising at
least five members of the Management Committee shall conduct the disciplinary
hearing within 28 days of the meeting held under 8.4 above.
The Disciplinary Committee will consider all written evidence as well
as oral submissions when reaching their decision.
The Disciplinary Committee shall first decide whether the allegation
has been proved or not.
If it decides that the allegation has not been proved it shall declare
formally that the matter is closed. The
accused shall be entitled to ask for notice to that effect to be given to
members, and if they do so, such notice must be given within 14 days of the
decision being made.
If it decides that the allegation has been proved, the Disciplinary
Committee may impose one or more of the following penalties:
A verbal warning.
A written reprimand.
Suspension of the right to use any of the Club’s facilities
for a fixed period of time.
If it finds that the allegation has been proved the Disciplinary
Committee must decide whether the circumstances are such that the matter should
be reported to the NSRA or other national governing body, which may consider
whether further disciplinary action should be taken. If the Disciplinary Committee decides that
the matter should be so reported the Secretary shall make the report within 14
days of the Disciplinary Committee’s decision.
Any person who disputes any decision, whether as to liability or
penalty, by the Disciplinary Committee may appeal against that decision by
serving upon the Secretary within 7 days a notice of appeal.
Upon receipt of such a notice of appeal the Secretary will invoke the
procedure set out in the constitution and/or byelaws for the purposes of
calling an extraordinary general meeting of the members of the Club to hear the
The appeal shall take the form of a re-hearing, so the meeting shall
not be entitled to enquire into the manner in which the Disciplinary Committee
reached its decision.
On the hearing of the appeal by the extraordinary general meeting the
provisions of clauses 9.8to 9.14 inclusive shall apply.
All decisions on disciplinary matters by the initial Sub-Committee, the
Disciplinary Committee and the members in extraordinary general meeting shall
be reached by means of a vote by those attending and eligible to vote. A simple majority will decide the issue and
if necessary the Chairman shall have a second or casting vote.
The person who is the subject of the disciplinary action shall not be
entitled to vote on any aspect of the disciplinary action against them neither
shall their accuser.
When any penalty is imposed on a member by a Disciplinary Committee, or
at an extraordinary general meeting, or by the NSRA or other national governing
body, the Secretary shall post on the Club noticeboard a notice setting out the
precise nature and terms of the penalty.
The Management Committee shall report to each annual general meeting
any penalty imposed on any person as a result of disciplinary action by the
Club or by the NSRA or other national governing body since the last annual
A person who visits the Club’s premises at the invitation
of the Management Committee or a full member and who must be either a member of
outside organisation or a person who is already known personally to at least
one full member of the Club
Members may introduce and entertain no more than two guests
within any one period of twenty-four (24) hours at the Club and there shall be
kept at the Club premises a Visitors Book which both the member and their guest
shall sign. The member introducing a
guest shall be responsible for their guest strictly observing these rules and
the Club Bye-laws and shall not leave the Club premises before their
guest. No person whose membership of the
Club has been terminated under Rule 9.12.6
or is for the time being suspended under Rule 9.12.3
or whose application for membership has at any time been rejected shall be
introduced as a guest.
Any member of a recognised Rifle and or Pistol Club who
visits the Club premises in connection with a bona fide match, competition or
other event approved by the Management Committee not less than forty-eight (48)
hours beforehand shall be entitled with or without payment to all the
privileges of the Clubhouse and facilities therein during the continuance of
An event involving Guest members which is arranged by the
Management Committee for the purpose of attracting new members to the sport of
target shooting and to the Club. A maximum of twelve Guest Days may be
held in any calendar year.
The Secretary shall give to the Police notice of the Club’s intention
to hold a Guest Day not less than 48 hours in advance. On such occasions
Guests may only be permitted to shoot under the personal supervision of
a full member. The Management
Committee may require payment of a fee by all Guests attending a Guest Day,
such fee to be notified to potential Guests in advance of the event.
A member of the Club who is appointed by the Management
Committee to liaise with the Police in order to provide them with such
information as they may legitimately require to ensure that the activities of
the Club and its members are conducted properly and in accordance with Home
A person who is a suitably competent member to supervise
the conduct of shooting on the Club’s premises.
Child Protection Officer
A person whose nomination has been accepted by the
Management Committee and has been authorised to act their representative as the
Child Protection Officer in all activities of the Club.
A member who has performed valued service for the Club over
a number of years and who has been elected as a Vice-President at an annual
A person who is not a member or probationary member of the
Club, but who is a full member of another club and holds a firearm certificate,
and who visits the Club’s premises at the invitation of at least one full
member of the Club. A Visitor may shoot
on the Club’s ranges provided that on each occasion he:
produces to the inviting member their
firearm certificate and proof of membership of another club;
confirms their eligibility to
shoot by entering their name, firearm certificate number and other club name in
the Club’s register of visitors, such entry to be counter-signed by the
inviting full member;
pays the visitor’s fee.
& PISTOL CLUB
Affiliated to the N.S.R.A No. 00057
on 25th September 1980 - Amended 20th March 2016
The name of the CLUB shall
be EAST BRISTOL RIFLE and PISTOL CLUB.
The club room and
headquarters of the Club shall be at Conham Hill, Hanham, Bristol, or at such
other address as the Club may in General Meeting determine.
Subject to the matters set
out below the Club and its property shall be administered and managed in accordance
with this constitution by the members of the Management Committee, constituted
by clause 7 of
The objective of the Club
shall be to provide facilities for training and practice in the use of small-bore/center
fire rifles and/or pistols and air gun by individual and team competition to
encourage skill in marksmanship and the pursuit of excellence.
The Club shall be a Members
Club affiliated to the National Small-bore Rifle Association and/or any other
Rifle or Pistol Association as the Management Committee may from time to time
The Club shall consist of
ordinary members together with such Honorary Members as are hereinafter
In furtherance of the
objects but not otherwise the Management Committee may exercise the following
raise funds and to invite and to receive contributions provided that in raising
funds the Management Committee shall not undertake any substantial permanent
trading activities and shall conform to any relevant requirements of the law;
buy, take on lease or in exchange any property necessary for the achievement of
the objects and to maintain and equip it for use;
subject to any consents required by law to sell, lease or dispose of all or any
part of the property of the Club;
subject to any consents required by law to borrow money and to charge all or
any part of the property of the Club with repayment of the money so borrowed;
employ such staff (who shall not be members of the Management Committee) as are
necessary for the proper pursuit of the objects and to make all reasonable and
necessary provision for the payment of pensions and superannuation for staff
and their dependents;
co-operate with other clubs, voluntary bodies and statutory authorities engaged
in furtherance of the objects and to exchange information and advice with them;
support any charitable trusts, associations or institutions formed for all or
any of the objects;
do all such lawful things as are necessary for the achievement of the objects.
Membership of the Club shall
be open to individuals who are interested in furthering the objects of the Club
and who have paid the annual subscription as fixed from time to time by the
Members present at the annual general meeting or any extra ordinary meeting
called specifically for that purpose.
The Management Committee may
unanimously and for good reason terminate the membership of any individual,
provided that the individual concerned shall have the right to be heard by the
Management Committee, accompanied by a friend or representative, before the
final decision is made.
The Management Committee may
create any class of member they deem necessary and may determine what benefits
or rights such members may have, and may lay down procedures for the
introduction of prospective new members to the Club. The exercise of any such powers by the
Management Committee shall be subject to ratification by the next annual general
meeting of the Club by means of appropriate amendment(s) to the byelaws of the
All ordinary members and
shooting disciplines shall have equal rights.
At [the inaugural general
meeting and] each [subsequent] annual general meeting of the Club the members
shall elect from amongst themselves a chairman, a secretary and a treasurer,
who shall hold office from the conclusion of the meeting.
The Management Committee
shall consist of the following: President,
Chairman, Secretary, Treasurer, Club Captain, Finance Officer, Maintenance
Officer, Membership Secretary and up to Ten Ordinary Members.
All members of the
Management Committee must be ordinary members of the Club being not less than
18 years old, of 2 years’ membership or who would if appointed be disqualified
under the provisions of clause 8.
Members of the Management
Committee shall be elected annually at the Annual General Meeting of the
Club. They shall all go out of office in
every year but shall be eligible for re-election.
The Management Committee may
in addition appoint two co-opted members but so that no-one may be appointed as
a co-opted member if, as a result, more than one third of the members of the
Management Committee would be co-opted members. Each appointment of a co-opted
member shall be made at a special meeting of the Management Committee called
under clause 10.1 and shall take effect from the end of that meeting unless the appointment
is to fill a place which has not been vacated in which case the appointment
shall run from the date when the post becomes vacant.
No person shall be entitled
to act as a member of the Management Committee whether on a first or any
subsequent entry into office until after signing in the minute book of the
Management Committee a declaration of acceptance and willingness to act in the
trusts of the Club.
The Club shall have the
following Sub Committees:
and shall be made up as described below.
The Management Committee may appoint one or more additional
sub-committees for such purposes as it may deem appropriate.
be no greater than three Vice Presidents in number. Vice Presidents shall be elected annually at
the Annual General Meeting of the Club and they shall all go out of office in
every year but shall be eligible for re-election. Vice Presidents may offer advice to the
Management Committee but shall not have voting rights at Management Committee
126.96.36.199 Five ordinary members, one
ordinary member from each of the following disciplines: Prone Rifle, Air Rifle & Pistol, Bench
Rest, LSR, Historic Arms. Three members
will be elected from the subcommittee to act as Rifle, Pistol and Air Captains and
represent the Sub Committee at Management Committee Meetings.
188.8.131.52 Six ordinary members. One member will be elected from the Sub
Committee to represent the Sub Committee at Management Committee meetings.
Secretary, Bar Manager and one ordinary member in charge of ammunition and
firearms. One member will be elected as
Finance Officer from the Sub Committee to represent the Sub Committee at
Management Committee meetings.
The Secretary, the Treasurer and every officer shall act in all matters
in accordance with directions of the Management Committee of the Club. Subject to any directions given by the
Management Committee the Secretary may on behalf of the Club engage domestic
staff and other Club servants as may be necessary for the efficient and
economical running of the Club and may lawfully terminate any such
agreement. No member of the Management
Committee shall be appointed to a remunerated office of the Club.
The proceedings of the
Management Committee shall not be invalidated by any vacancy among their number
or by any failure to appoint or any defect in the appointment or qualification
of a member.
A member of the Management
Committee shall cease to hold office if they:
ceases to be a full current member of the Club; or
becomes incapable by reason of mental disorder, illness or injury of
managing and administering their own affairs; or
is absent without permission of the Management Committee from all their
meetings held within a period of six months and the Management Committee
resolve that their office be vacated; or
gives to the Management Committee notice that they wish to resign with
effect from a date at least one month after the date of the notice (unless
there are exceptional reasons for shorter notice), but only if at least five
members of the Management Committee remain in office when the notice of
resignation is to take effect.
Committee Members not to be Personally Interested.
Subject to the provision of
sub-clause 9.2 no member of the Management Committee shall acquire any interest in
property belonging to the Club (otherwise than as a trustee for the Club) or
receive remuneration or be interested (otherwise than as a member of the
Management Committee) in any contract entered into by the Management Committee.
and Proceedings of the Management Committee
A management meeting may be
summoned at other times by the Secretary and so shall be summoned by the
Secretary giving 24 hours’ notice to all members of the Management
Committee. Five members shall constitute
a quorum of the Management Committee and three members a quorum of a subcommittee.
A special meeting may be
called at any time by the chairman or by any five members of the Management
Committee upon not less than seven days’ notice being given to the other
members of the Management Committee of the matters to be discussed but if the matters
include appointment of a co-opted member then not less than 21 days’ notice
must be given. All notices must be given in writing.
The chairman shall act as
chairman at meetings of the Management Committee. If the chairman is absent
from any meeting, the members of the Management Committee present shall choose
one of their number to be chairman of the meeting before any other business is
There shall be a quorum when
at least one-third of the members of the Management Committee for the time
being or five members of the Management Committee, whichever is the greater,
are present at the meeting.
The Management Committee
shall keep minutes, in books kept for the purpose, of the proceedings at
meetings of the Management Committee and any sub-committee.
The Management Committee may
from time to time make or alter the byelaws of the Club. Any such addition or alteration to the
byelaws must be laid before the next annual general meeting of the Club for
ratification. No byelaw, rule, standing
order or other regulation may be made which is inconsistent with this
The Management Committee may
appoint one or more advisory or sub-committees consisting of three or more
members of the Management Committee for the purpose of making any enquiry or
supervising or performing any function or duty which in the opinion of the
Management Committee would be more conveniently undertaken or carried out by a
sub-committee: provided that all acts and proceedings of any sub-committee
shall be fully and promptly reported to the Management Committee.
The Management Committee
shall ensure that at all times the club and its members shall comply with all
legal requirements in force from time to time and any rules appertaining to the
conduct of the activities being undertaken.
The funds of the Club,
including all donations, contributions and bequests, shall be paid into an
account operated by the Management Committee in the name of the Club at such
bank or building society as the Management Committee shall from time to time
decide. The Club may operate more than one bank account. All cheques drawn on the Club’s bank account
must be signed by two members of the Management Committee.
The funds belonging to the
Club shall be applied only in furthering the objects.
The Treasurer shall keep
such proper books of accounts as will enable them to present at every Annual
General Meeting of the Club or at any other time if required (on reasonable
notice to them) by the Management Committee an accurate report and statement
concerning the finances of the Club. The
Treasurer shall present an accurate report on the finances of the Club at every
Management Committee meeting.
Auditors to the Club shall
be elected at an Annual General Meeting and remain in office until they resign
by notice in writing given to the Management Committee or until a resolution
removing them from office shall be passed at a General Meeting of the Club by a
majority comprising two-thirds of the members present and entitled to vote.
Subject to the provisions of
sub-clause 12.2 of
this clause, the Management Committee shall cause title to:
12.1.1 all land held by or in trust for
the Club; and
12.1.2 all investments held by or on
behalf of the Club; and
12.1.3 all assets of the Club other than
land and investments;
to be vested in not less
than three individuals appointed by them as holding trustees. Holding trustees may be
removed by the Management Committee at their pleasure and shall act in
accordance with the lawful directions of the Management Committee. Provided
that they act only in accordance with the lawful directions of the Management
Committee, the holding trustees shall not be liable for acts and defaults of
If a corporation entitled to
act as a custodian trustee has not been appointed to hold the property of the
Club, the Management Committee may permit any investments held by or in trust
for the Club to be held in the name of a clearing bank, trust corporation or
any stockbroking company which is a member of the International Stock Exchange
(or any subsidiary of any such stockbroking company) as nominee for the
Management Committee, and may pay such nominee reasonable and proper
remuneration for acting as such.
All property of the Club
including land and investments shall be held by the Management Committee for
the time being in their names so as far as necessary and practicable for the
use and benefit of the Club. On the
death, resignation or removal from office of a member of the Management Committee,
the Management Committee shall take steps to procure the appointment by the
Club in General Meeting of a new member in their place and shall as soon as
possible thereafter take all lawful and practicable steps to procure the
vesting of all Club property in the names of the Management Committee as
constituted after said appointment.
There shall be an annual
general meeting of the Club which shall be held each year within three months
of the end of the Club’s financial year or as soon after as is practicable.
Every annual general meeting
shall be called by the Management Committee. The Secretary shall give at least
14 days’ notice of the annual general meeting in writing to all the members of
the Club. All members of the Club shall be entitled to attend and vote at the
meeting. In the case of equality of voting the Chairman of the meeting shall
have a second or casting vote. The
Secretary shall take minutes of the proceedings at all General Meetings of the
The chairman of the Club
then in office shall be the chairman of each annual and extraordinary general
meeting, but if they are not present, before any other business is transacted,
the persons present shall appoint a chairman of the meeting.
The Management Committee shall
present to each annual general meeting the report and accounts of the Club for
the preceding financial year.
Nominations for election to
the Management Committee must be made by members of the Club in writing and
must be in the hands of the Secretary to the Management Committee at least 14
days before the annual general meeting. The person nominated must confirm in
writing their willingness to stand. Should nominees exceed vacancies, election
shall be by ballot.
The Management Committee may
call a special general meeting of the Club at any time. If at least 20% of the
Club membership or 20 members, whichever is less, request such a meeting in
writing stating the business to be considered the Secretary shall call such a
meeting. At least 14 days’ notice must be given. The notice calling the meeting
must state the business to be discussed.
at General Meetings
The Secretary or other
person specially appointed by the Management Committee shall keep a full record
of proceedings at every general meeting of the Club.
There shall be a quorum when
at least 25% of the number of full members of the Club for the time being or 25
members of the Club, whichever is less, are present at any general meeting.
If after 30 minutes from the
time stated for the commencement of the meeting there are still insufficient
members present to form a quorum, the meeting shall be adjourned to another
time and place. The adjourned meeting shall take place within 42 days of the
date of the original meeting, or as soon after as is practicable.
15.3.1 If at the adjourned meeting there
are insufficient members present to form a quorum, the meeting will proceed
after a delay of 30 minutes unless sufficient members are present before
that time to form a quorum.
Any notice required to be
served on any member of the Club shall be in writing and shall be served by the
Secretary or the Management Committee on such member either personally or by
sending it through the post in a prepaid letter addressed to the member at their
last known address in the United Kingdom, and any letter so sent shall be
deemed to have been received within 10 days of posting
16.2 Nevertheless, it shall not be necessary to send any notice intended for
the members generally to any member, by post or otherwise, except in the case
of notice convening any General Meeting for any purpose of clause 13 and 14. All notices shall be posted by being affixed
in a prominent position on the Club premises in a part of the Club which is
frequented by members and it shall be the duty of the Secretary to ensure such
notice remains so exhibited throughout any period required by or under these
Every ordinary or Honorary
member shall have one vote on any resolution on which they are entitled to
vote. Every resolution shall be decided by a majority of votes by those present
and entitled to vote on the question but in the case of a tied vote the
Chairman of the meeting shall have a second and casting vote.
The constitution may be
altered by a resolution supported by not less than two-thirds of the members
present and voting at a general meeting. The notice of the general meeting must
include notice of the resolution, setting out the terms of the alteration
Amendments to the
Constitution must be notified to the National Smallbore Rifle Association
(NSRA) and the appropriate Community Amateur Sports Council.
provisions in the Constitution Rules of the Club for the variations or
amendment of the Club's Bye-laws or Constitution Rules neither the Club nor the
Management Committee shall have the power to alter, amend, extend or in any way
vary the provisions and restrictions contained in this Clause 18 without first obtaining consent or approval of the National Smallbore
Rifle Association (NSRA) and the appropriate Community Amateur Sports Council.
The Management Committee may
from time to time make, vary and revoke bye-laws (not inconsistent with these
rules) for the regulation of the internal affairs of the Club and the conduct
of members and bye-laws for the time being in force shall be binding on all
members. Bye-laws made hereunder shall
be exhibited forthwith on the Club notice board.
20.1 If the number of the members of the Club shall at any time fall below
ten or if the Management Committee decides that it is necessary or advisable to
dissolve the Club it shall call a meeting of all members of the Club, of which
not less than 21 days’ notice (stating the terms of the resolution to be
proposed) shall be given. If the proposal is supported by two-thirds of those
present and voting the Management Committee shall have power to realise any
assets held by or on behalf of the Club. Any assets remaining after the
satisfaction of any proper debts and liabilities shall be made over either to
the officers of the National Smallbore Rifle Association to be applied by them
in developing the work of the Association or transferred to such other
institution or institutions recognised by Law as a Charity having objects
similar to the objects of the Club which the members of the Club in its
discretion may direct.
20.2 Thereupon the Club shall for all purposes be dissolved.
20.3 A copy of the notice convening any General Meeting
under this clause 20 shall be sent by the Secretary by post to every member at their
address last notified to the Secretary under Clause 16 not less than fourteen days before the date appointed for the Meeting
but any accidental omission to send such copy or non-receipt of the same shall
not invalidate any proceedings or resolution.
These Constitutional Rules were approved and adopted on the 25th
Day of September 1980.
to the Constitution
A) Alterations by the way of additions to:-
Rule 13, second last line
Rule 14, last sentence, and
Rule 36, last sentence
were approved and adopted on the 3rd
Day of August 1987.
B) Alterations by the way of alteration
were approved and adopted on the 30th Day of September 1993.
C) Alterations by the way of alteration to:
were approved and adopted on the 12th Day of October 1995.
D) Alterations by the way of alteration
were approved and adopted on the 4th Day of January 1996.
E) Alterations by the way of alteration
were approved and adopted on the 17th Day of March 2005.
by way of alteration to:-
were approved and adopted on the 25th Day of September 2007.
by way of alteration to:-
Full review and rewrite with the exception of Name and Objects
were approved and adopted on the xxth Day of xxxxxxx 2016.
Certified as a true copy of the Constitutional Rule of East Bristol
Rifle and Pistol Club and signed as such this xxth Day of xxxxxxxxx
President ……………………. Chairman …………………….
 This will include trophies and club equipment.
 The appointment, removal, retirement or replacement of trustees will not be legally effective without the necessary legal documentation and formalities.